From 7c4fceb7adef77eab4b8b711c7629eecd86b75a2 Mon Sep 17 00:00:00 2001 From: AWSMcube <47680760+AWSMcube@users.noreply.github.com> Date: Wed, 19 Oct 2022 07:09:46 -0400 Subject: [PATCH 1/2] Added info about not using WCA's non-profit status to use a lower rental rate This is primarily to be consistent with my proposed change to finding-venue.md --- edudoc/organizer-guidelines/budget.md | 1 + 1 file changed, 1 insertion(+) diff --git a/edudoc/organizer-guidelines/budget.md b/edudoc/organizer-guidelines/budget.md index 08de52ab..e6d9c011 100644 --- a/edudoc/organizer-guidelines/budget.md +++ b/edudoc/organizer-guidelines/budget.md @@ -7,6 +7,7 @@ Budgeting your competition properly is crucial to improving the overall quality Making a list with all the expenses is a great way to start and get an estimate on how much you need to collect from registration fees (although a lower registration fee is always preferable) or if the venue is too expensive and you need to find a cheaper one. - Is the venue free? If not, how much does it cost? + - It may be worth mentioning to the venue that your event is a non-profit/community-oriented event, as some venues offer lower rent prices for such activities. Keep in mind that you may only mention that the *competition itself* is non-profit; **you may not use the WCA's non-profit status as a selling point for receiving a lower rent price during your negotiations!** - Does the venue require an insurance fee? If so, how much does it cost? - Do you need to pay the venue to set up anything? - Is there any extra fee to have venue staff present on the competition day(s)? If yes, how much? From a801a8180ce5d88c85f0596dee5ae8e0ef48a63a Mon Sep 17 00:00:00 2001 From: AWSMcube <47680760+AWSMcube@users.noreply.github.com> Date: Wed, 19 Oct 2022 07:15:06 -0400 Subject: [PATCH 2/2] Re-worded info about not using WCA's non-profit status to receive lower rent prices Got confused the first time I read it, had a chat with the WEC to clear up questions. Re-writing so it doesn't happen again --- edudoc/organizer-guidelines/finding-venue.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/edudoc/organizer-guidelines/finding-venue.md b/edudoc/organizer-guidelines/finding-venue.md index 434675b8..2c858e10 100644 --- a/edudoc/organizer-guidelines/finding-venue.md +++ b/edudoc/organizer-guidelines/finding-venue.md @@ -33,7 +33,7 @@ Please also double check with the local community/delegate(s) to avoid breaking ## Venue fees -You should find out how much it is to rent the venue and keep the Delegate(s) updated with the price. You should also double check with the venue for any additional fees such as renting the projector, sound systems and etc. Competitions may sometimes incurred additional fees to enter the venue, such as if the competition is part of a festival/convention. The Delegate(s) should be able to advise whether the competition is feasible. It might also be worth mentioning to the venue that the event is a non-profit/community group activity as some venues do provide a lower fee for such events. **Keep in mind that you may not use the WCA's non-profit status as a selling point for receiving a lower rent price during your negotiations!** +You should find out how much it is to rent the venue and keep the Delegate(s) updated with the price. You should also double check with the venue for any additional fees such as renting the projector, sound systems and etc. Competitions may sometimes incurred additional fees to enter the venue, such as if the competition is part of a festival/convention. The Delegate(s) should be able to advise whether the competition is feasible. Some venues offer lower rent prices for non-profit or community-oriented activies; while it may be worth mentioning to the venue that the *event itself* is non-profit, **keep in mind that you may not use the WCA's non-profit status as a selling point for receiving a lower rent price during your negotiations!** ## Preliminary visit