3 WordAI Plugin

The WordAI plugin needs a Word document to be open to be seen and used. The interactive interface consists of the toolbar at the top of the document and the work panel on the right side of the document. The main functions are as follows:

3.1 AI Free Chat

Free Chat: This function is used for free-form conversation with the AI, supporting multi-turn dialogues. The results of the AI's reply can be exported to the document with one click or copied to the clipboard. How to use: Click "Chat" in the right-side panel, then enter text in the input box below to chat with the AI. For example:

• Who are you?
• Help me translate the following content into English: 亡羊补牢 (It's never too late to mend).
• You are a professional lawyer. Please help me draft a statement of claim. The basic case information is as follows: xxx

3.2 AI Proofread

This function uses AI to find and correct typos, grammatical errors, etc., in the document. How to use:

1. In the document, select the text content to be proofread. If nothing is selected, it will default to proofreading the entire document.
2. Click "Proofreading" in the toolbar. The default proofreading models will appear in the right-side panel. Select the desired model for proofreading.
3. Wait for the proofreading results to appear in a dialog box in the right-side panel. The proofreading process will be marked. You can select the text for which you want to apply the proofreading results, then click the "Accept" button to apply the results locally. Alternatively, you can click the √ to the right of an individual correction to apply it, or × to reject it. You can also select all text to apply all proofreading results to the entire document.

3.3 AI Polish

This function uses AI to polish the text of an article. How to use:

1. In the document, select the text content to be polished. If nothing is selected, it will default to polishing the entire document.
2. Click "Polish" in the toolbar. The default polishing modles will appear on the right side. Select a desired mode and click to polish.
3. Wait for the polishing results to appear in a dialog box in the right-side panel. The polishing process will be marked. You can select the text for which you want to apply the polishing results, then click the "Accept" button to apply the results locally. Alternatively, you can click the √ to the right of an individual polishing instance to apply it, or × to reject it. You can also select all text to apply all polishing results to the entire document.

3.4 AI Continue Writing

This function uses AI to continue writing an article. How to use:

1. In the document, select the text content to be continued. If nothing is selected, it will default to continuing from the end of the entire document.
2. Click "Continue Writing" in the toolbar. The default continuation models will appear in the right-side panel. Select a desired model and click to continue writing.
3. Wait for the continuation result to appear in the right-side panel. The continued result will be shown in blue font in the main text. The user can confirm if this result is needed. If not, click "Undo." If needed, click "Apply."

3.5 AI Writing

This function uses AI to create text content. How to use:

1. Click "Writing" on the toolbar.
2. The right-side panel will display writing templates. Select a desired template and click it. The writing prompt will appear in the dialog box. You can further modify the prompt in the dialog box. After modification, click send to the AI. This is creating content using a writing template.
3. Free-form creation: Without using a preset prompt, the user can freely write a prompt, or directly send a prompt in the chat window to write.

3.6 AI Translate

This function uses AI to translate an article. How to use:

1. In the document, select the text content to be translated. If nothing is selected, it will default to translating the entire document.
2. Click the "Translate" button in the toolbar. Some translation modes built-in by the enterprise will appear. Select a desired model for translation. If none of the built-in translations are suitable, you can use the custom translation function. Custom translation: Change the xx and yy to the corresponding languages.
3. The generated translation result is presented in segments, which is convenient for users to check segment by segment. You can choose to apply part of the translation result, or select all to apply it all, or click cancel. After applying, it will be presented as a complete translated paragraph.
4. Add Custom Translation Mode: After clicking the translate button, at the bottom of the right-side panel, click the "+ Add New Mode" button. Users can freely add a new translation mode . After adding your own prompt, the large model will perform translation according to the your prompt.

3.7 AI Typeset

3.7.1 One-Click Typesetting

1. This function uses AI to typeset the document to make it more readable. How to use:
2. Click "Typeset" in the toolbar. The typesetting templates will appear in the right-side panel. Select a desired template and click "Start Typesetting."
3. After typesetting is complete, the format will be directly applied to the main text. If the typesetting result is not ideal, you can click "Return to History" to revert to the previous document format.

3.7.2 Modify Typesetting Details through Multi-turn Dialogue with AI

1. If you wants to modify the typesetting effect, you can directly tell the AI how to modify the format in the dialog box using natural language.
2. For example, in the image below, the large model initially did not recognize "5. Future 3-5 Years" as a level-one heading. We can directly tell the large model in the dialog box, "'5. Future 3-5 Years' is a level-one heading," and the large model will re-recognize and re-typeset it.

3.7.3 Modify/Copy Typesetting Template

1. Hover the mouse over a public template, click the three dots in the upper right corner, and select "Copy Template" (After copying the template, it becomes a user's local template, which can be edited, deleted, copied, and shared).
2. Find the template with "copy" in its name, click the three dots in the upper right corner, and select "Edit Template."
3. After entering the template editor, you can modify the corresponding styles in the style list according to actual needs. ① Click the "edit" button on the right to modify the style. ② If the styles in the style list are not sufficient, you can add a new style in the upper left corner. ③ Click on basic properties to set more formats, including uploading domain templates, template names, page settings, etc.

3.7.4 Set Outline/Table of Contents

1. Click the Typeset button → find the corresponding template in the right-side panel → hover the mouse over the template's upper-right three dots → select Edit Template.

2. Select the title that needs to be set as a directory item for editing. In the "Outline Level" option of the style editor, select the desired style and click save.

3. After the setting is complete, apply this typesetting template, and the left navigation pane will recognize the outline and generate a table of contents.

3.7.5 Set Western Font (Numbers/English)

1. Click the Typeset button → find the corresponding template in the right-side panel → hover over the template's upper-right three dots → select Edit Template → click "Basic Properties" on the right → find "Western font" under font settings. After selecting the desired font here, the Arabic numerals, English, etc., in the document will be applied with this font separately.

3.7.6 Create New Typesetting Template

1. Click the "Create Template (General)" button at the bottom of the typesetting panel. After clicking, a blank template will be generated. You can edit the template, set styles, etc. After setting it up, you can perform one-click typesetting on articles.

3.8 Toolbox

Click "Toolbox" in the menu bar. It contains more useful tools, such as Summarize/Refine, Weekly Report Assistant, Meeting Minutes, One-click Delete, Background Settings, etc. You can try each one to see the specific effects.

3.8.1 AI Meeting Minutes

This function uses AI to generate corresponding meeting minutes based on the meeting content in the document. It can automatically identify information such as departments, levels, and personnel in the document to generate professional meeting minute format files.

3.8.2 AI Summarize/Refine

This function uses AI to summarize the content of the document and generate a summary text. It can quickly extract key content and save reading time.

3.8.3 One-click Delete

We Provides some small functions to solve common problems in Word editing, such as:

• Delete extra blank lines: After clicking, it will perform a one-click deletion of extra blank lines in the document.
• Remove formatting from selected content: After selecting content, you can clear all formatting with one click.
• Remove hyperlinks: After clicking, the hyperlinks in the text will be removed with one click.
• Remove underlines and wavy lines: After clicking, the content with underlines and wavy lines in the text will be cleared with one click.
• Remove page header horizontal line: After clicking, the page header horizontal line will be removed with one click.

3.8.4 Weekly Report Assistant

• This function can quickly organize key information of a weekly report into a standard weekly report format for reporting purposes.

3.8.5 Table Processing

• Provides some small functions that may be used in table operations in documents, such as:
• Insert cursor before table
• Show table header across pages
• Select entire table
• Delete blank page after table
• Insert picture into table
• Auto-adjust table size