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1 change: 1 addition & 0 deletions edudoc/organizer-guidelines/budget.md
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Expand Up @@ -7,6 +7,7 @@ Budgeting your competition properly is crucial to improving the overall quality
Making a list with all the expenses is a great way to start and get an estimate on how much you need to collect from registration fees (although a lower registration fee is always preferable) or if the venue is too expensive and you need to find a cheaper one.

- Is the venue free? If not, how much does it cost?
- It may be worth mentioning to the venue that your event is a non-profit/community-oriented event, as some venues offer lower rent prices for such activities. Keep in mind that you may only mention that the *competition itself* is non-profit; **you may not use the WCA's non-profit status as a selling point for receiving a lower rent price during your negotiations!**
- Does the venue require an insurance fee? If so, how much does it cost?
- Do you need to pay the venue to set up anything?
- Is there any extra fee to have venue staff present on the competition day(s)? If yes, how much?
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2 changes: 1 addition & 1 deletion edudoc/organizer-guidelines/finding-venue.md
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Expand Up @@ -33,7 +33,7 @@ Please also double check with the local community/delegate(s) to avoid breaking

## Venue fees

You should find out how much it is to rent the venue and keep the Delegate(s) updated with the price. You should also double check with the venue for any additional fees such as renting the projector, sound systems and etc. Competitions may sometimes incurred additional fees to enter the venue, such as if the competition is part of a festival/convention. The Delegate(s) should be able to advise whether the competition is feasible. It might also be worth mentioning to the venue that the event is a non-profit/community group activity as some venues do provide a lower fee for such events. **Keep in mind that you may not use the WCA's non-profit status as a selling point for receiving a lower rent price during your negotiations!**
You should find out how much it is to rent the venue and keep the Delegate(s) updated with the price. You should also double check with the venue for any additional fees such as renting the projector, sound systems and etc. Competitions may sometimes incurred additional fees to enter the venue, such as if the competition is part of a festival/convention. The Delegate(s) should be able to advise whether the competition is feasible. Some venues offer lower rent prices for non-profit or community-oriented activies; while it may be worth mentioning to the venue that the *event itself* is non-profit, **keep in mind that you may not use the WCA's non-profit status as a selling point for receiving a lower rent price during your negotiations!**

## Preliminary visit

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